July 2015 Minutes






Minutes of the Meeting of the Parish Council held on                                                            Tuesday 21st July 2015 at 8.00 pm in Godmersham & Crundale Village Hall




Present            :     Cllrs Spencer (in the Chair), Grayson, Gee, Taylor & Fisher



In attendance:    Mr. Eaton, Clerk to the Council


Action by:


1 Apologies for absence


There were no apologies for absence



2 Declarations of Councillors Interests


There were no declarations of Cllrs interests regarding items on the Agenda



3 Minutes of the last Meeting


The Minutes of the Meeting held on 26th May 2015 were approved and signed



4 Matters arising


There was a general discussion regarding the broadband service provided by Call Flow and it was noted that several properties were still not connected. It was agreed to try and organize a meeting for 15th September with Call Flow representatives and other interested parties to discuss this issue



5 To discuss matters of public concern


There was a general discussion about the Parish Council nominee due for re-election to Godmersham Charities. It was unanimously agreed to nominate Mr. Greg Ellis to serve a further term. Clerk to write to David Swan confirming this









Action by:


6 To consider Planning & Enforcement Matters


a Planning applications to consider


15/00844 – New shed for wood burning boiler and log store

Yew Tree House, The Street, Godmersham


There were no objections to this application



b Planning applications refused/granted


15/00682 – Conversion of disused farm building into residential unit

The Barn, Pope Street, Godmersham





15/00552 – Change of use of land to erect summer house

Eggarton Lodge, Eggarton Lane, Godmersham






7 To consider Finance Matters and Accounts for Payment


The following accounts were approved for payment



G Eaton, Clerks salary and expenses                                                         204.60

Inland Revenue, Clerks tax                                                                            38.60

AON, balance of insurance premium                                                          32.15




8 To discuss correspondence received


Letter received from English Rural Housing re extension of the ‘Right to Buy’ Policy expressing their serious concerns about the proposals


Email received from KALC re bulk purchase of defibrillators – agreed Clerk to circulate to Cllrs



Letter and document received from The Planning Inspectorate re Definitive Map Modification – Byway open to all traffic AE429 Chilham







Action by:



Letter and agenda received from ABC re Parish & Urban Forum to be held on 22nd July


Email received from ABC – New Retailer for Park Mall


Email received from ABC – Broadband grants available to Ashford businesses


Letter from KCC re Community Warden Scheme introducing the new Warden for Godmersham Mr. Richard Sinden






Cllr Spencer reported that the brownies had raised £250 towards the purchase of a defibrillator – letter of thanks to be sent to the brownies



There was a discussion about recent difficulties with the bank (cheques were returned unpaid). It was unanimously agreed that the Bank mandate should be updated to include the new Clerk (and to remove Sophie Gaskain). Although the Clerk would be a signatory on the Bank account it was agreed it would be financially inappropriate for him to sign cheques but he would manage the bank accounts via telephone banking and effect bank transfers


Cllr Spencer


The Clerk briefly outlined the new Transparency Code and its implications for smaller Parish Council’s. The Clerk was asked to circulate details to Cllrs to review for discussion at a future meeting




10 Date of next meeting


It was agreed that the next Meeting would be held on Tuesday 15th September at 8.00 pm in Godmersham & Crundale Village Hall



There being no other business the meeting closed at 9.20 pm