January 2016 Minutes




Minutes of the Meeting of the Parish Council held on Tuesday 19th January 2016 at 8.00 pm in Godmersham & Crundale Village Hall


Present            :     Cllrs Spencer (in the Chair), Grayson, Gee & Fisher

In attendance:     Mr. Eaton, Clerk to the Council & ABC Cllr Dehnel

Action by:

1 Apologies for absence

Apologies were received from Cllr Taylor

2 Declarations of Councillors Interests

There were no declarations of Cllrs interests regarding items on the Agenda

3 Minutes of the last Meeting

The Minutes of the Meeting held on 17th November 2015 were approved and signed

4 Matters arising

Cllr Fisher provided an update on the ongoing issues with Call Flow – it was generally hoped that a satisfactory resolution would soon be achieved

There was a brief discussion about the Bank Mandate and it was hoped that the Mandate had now been fully updated

5 To discuss matters of public concern

There was a brief discussion about the hedge at Godmersham Village Hall and it was noted that the conservation volunteers were unable to assist with laying the hedge at the present time. It was agreed to revisit this matter in the spring and to then agree a way forward

There was a discussion about the ongoing problem of dangerous speeding on the A28 outside the Village Hall and the new speed sign to be provided by KCC. It was agreed that Cllr Spencer should meet with KCC officers to discuss the positioning of the sign having careful regard to sight lines


Action by:

6 New Defibrillator – installation and training

Email had been received from BHF setting out the delivery details for the defibrillator, cabinet and various training materials

The installation of the defibrillator was discussed along with issues around training and publicity. It was generally agreed that it would be appropriate to involve the brownies as much as possible. It was agreed that Cllr Spencer would liaise with ‘Brown Owl’ about this

Cllr Spencer

7 To consider Planning & Enforcement Matters

a Planning applications to consider

15/01653 – 2 Woodsdale Farm Cottages, Pope Street

2 storey side extension

There were no objections to this application

b Planning application granted

15/01185 – Forest Farm House, Pope Street

2 storey side/rear extension

c Byway open to all traffic AE429 at Chilham

Cllr Spencer had attended the Public Inquiry and was pleased to report that the Inspector had found that the byway should be restricted from all traffic

8 To consider Finance Matters and Accounts for Payment

The following accounts were approved for payment


G Eaton, Clerks salary and expenses (Dec & Jan)                                    389.20

Inland Revenue, Clerks tax (Dec & Jan)                                                       77.20

Precept requirement 2016-2017

The draft figures for the precept requirement for 2016-2017 were discussed and debated. It was agreed that a small increase in the Precept was needed to cover an increase in the Clerks salary and for internal audit fees. It was agreed to request funding for estimated expenditure of £5910 an increase of 6% on the current year



Action by:

Transparency Code

There was a general discussion about the requirements of the new Transparency Code and in particular issues around internal audit. The Clerk was asked to chase a response from Mr. David Buckett, internal auditor, associated with KALC


9 To discuss correspondence received

Notes of the ABC Parish & Urban Forum held on 28th Oct

Action with Communities in Rural Kent – Annual Summary 2014-2015

Letter from Highways England re M20 lorry area

Email re pensions and auto enrolment

Email re Chairmanship Conference

Flyer re Ashford Mediation Service

Agenda for Parish & Urban Forum on 27th Jan

10 AOB

There was a discussion about the Annual Parishioners Meeting to be held on 15th March at 7.30pm in Godmersham & Crundale Village Hall. The Clerk was asked to draft an agenda


11 Date of next meeting

It was agreed that the next Meeting would be held on Tuesday 15th March 2016 immediately following the Annual Parishioners Meeting

There being no other business the meeting closed at 9.30 pm